How to Address a Hiring Manager in a Cover Letter


Everything you need to know about writing a cover letter for a hiring manager.

When applying for a job, your cover letter is one of the first opportunities to make a lasting impression. One effective way to stand out from the crowd is by addressing the hiring manager directly. Personalizing your cover letter demonstrates your genuine interest in the position and the company. It shows that you have taken the time to research and understand who will be reading your application, which can set you apart from other candidates who may use a generic salutation.

Addressing the hiring manager directly can also help to establish a connection right from the start. It conveys a level of professionalism and attention to detail, qualities that are highly valued by employers. Moreover, it can make your cover letter feel more conversational and less like a form letter, which can engage the reader and make them more likely to remember you.

In this blog, we’ll discuss how to address hiring managers to make a great first impression and what to include in your cover letter to get your dream job!

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How to Address a Hiring Manager in Your Cover Letter

Finding the name of the hiring manager may require some effort, but it is well worth it. Here are some strategies to help you identify the right person to address:

Check the Job Listing

Sometimes, the name of the hiring manager is mentioned directly in the job posting. Look for phrases like “Applications should be sent to [Name]” or “Contact [Name] for more information.”

Visit the Company’s Website

Look at the company’s “About Us” or “Team” page. Many organizations list their staff members, along with their titles and contact information.

Search LinkedIn

Use LinkedIn to search for the company and see if you can identify the hiring manager. You can also look at the profiles of employees in the department where you are applying.

Call the Company

If you are unable to find the information online, you can call the company’s main phone number and ask for the name of the person responsible for hiring for the position you are applying for.


Reach out to your professional network. If you know someone who works at the company, they might be able to provide you with the hiring manager’s name.

Once you have identified the hiring manager, address your cover letter as follows:

  • Dear [First Name] [Last Name],
  • Dear Mr./Ms. [Last Name],

If you are unable to find the hiring manager’s name despite your best efforts, you can use a general salutation:

  • Dear Hiring Manager for [Department Name]

Avoid using outdated or overly generic salutations such as “To Whom It May Concern” or “Dear Sir/Madam.” These phrases are not looked on favourably because they show a lack of commitment or personalization to the job application.

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What Does a Hiring Manager Do?

A hiring manager plays a crucial role in the recruitment process. They are typically a senior member of the department with the open position and are responsible for:

  • Defining Job Requirements: The hiring manager outlines the skills, experience, and qualifications needed for the role.
  • Screening Resumes: They review applications to identify candidates who meet the job requirements.
  • Conducting Interviews: The hiring manager conducts interviews to assess candidates’ suitability for the role and their fit within the team and company culture.
  • Making Hiring Decisions: They collaborate with HR and other team members to make the final hiring decision.
  • Onboarding New Employees: The hiring manager often plays a role in the onboarding process, ensuring that new hires are integrated smoothly into the team.

Understanding the responsibilities of a hiring manager can help you tailor your cover letter to address the key qualifications and experiences that they are looking for in a candidate.

What Should a Cover Letter Include?

A cover letter is a crucial component of your job application that complements your resume by highlighting your qualifications, skills, and enthusiasm for the position. Crafting a well-structured and engaging cover letter can significantly enhance your chances of landing an interview. Here’s an in-depth look at what a cover letter should include:

1. Header

The header of your cover letter should mirror the header on your resume to create a cohesive look. It includes your contact information and the date, the job number (if applicable), followed by the hiring manager’s contact information.

2. Salutation

Addressing the hiring manager by name shows that you’ve done your research and are genuinely interested in the position. If you can’t find the hiring manager’s name, “Dear Hiring Manager for [department name]” is an acceptable alternative.

3. Introduction

The introduction should grab the reader’s attention immediately. Mention the position you are applying for and how you found out about it. Include a brief statement about why you are excited about the role and the company.

4. Body

The body of your cover letter should be divided into one or two paragraphs, highlighting your relevant skills, experiences, and achievements. Tailor this section to the job description (ideally including qualifications and experiences that match the wording of the job posting), addressing how your background makes you a strong fit for the position.

  • First Paragraph: Discuss your professional background including key responsibilities and achievements that align with the job requirements.
  • Second Paragraph: Explain why you are interested in the position and how your values align with the company’s mission and culture.

5. Closing

The closing section should reiterate your enthusiasm for the role and include a call to action. Express your willingness to provide further information and indicate your desire for an interview. Thank the hiring manager for their time and consideration.

6. Signature

If you are submitting a hard copy of your cover letter, leave space for your handwritten signature above your typed name. For electronic submissions, a typed name is sufficient.

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13 Tips for Writing the Ultimate Cover Letter

  1. Research the Company: Demonstrate your knowledge of the company’s mission, values, and recent achievements.
  2. Tailor Your Letter: Customize your cover letter for each job application. Address the specific needs of the employer.
  3. Highlight Your Achievements: Use concrete examples to showcase your accomplishments.
  4. Be Concise: Keep your cover letter to one page. Be clear and to the point.
  5. Use a Professional Tone: Maintain a professional and respectful tone throughout your letter.
  6. Avoid Jargon: Use clear and simple language. Avoid industry jargon unless it is relevant and necessary.
  7. Proofread: Check for spelling and grammar errors. A well-written cover letter reflects your attention to detail.
  8. Use Action Verbs: Start sentences with strong action verbs to convey your accomplishments and experiences effectively.
  9. Show Enthusiasm: Express your genuine interest in the role and the company.
  10. Be Honest: Be truthful about your skills and experiences. Do not exaggerate or lie.
  11. Focus on the Employer: Emphasize how you can meet the employer’s needs, not just what you want from the job.
  12. Include Keywords: Use keywords from the job description to help your application get past automated screening systems.
  13. Follow Up: Mention that you will follow up on your application and provide your contact information.


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Work with Recruitment Partners to Find Your Dream Job

Navigating the job market can be challenging, but you don’t have to do it alone. Working with Recruitment Partners can significantly increase your chances of landing your dream job. Our experienced recruiters offer personalized support, helping you craft a standout cover letter and resume tailored to the job you’re seeking.

Our team at Recruitment Partners has extensive industry knowledge and connections, giving you access to job opportunities that may not be advertised publicly. They can provide valuable insights into what hiring managers are looking for and offer guidance on how to present yourself as the ideal candidate.

Let our recruiters help you through every step of the application process. From finding the right job opportunities to preparing for interviews, we are here to support you in achieving your career goals.

Addressing the hiring manager in your cover letter is just one aspect of creating a compelling application. With our expertise, you can craft a cover letter that highlights your strengths and sets you apart from other candidates. Partner with us to take the next step in your career and find a job that truly aligns with your passions and skills.

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